Guide for the party crew
Plan a hen, stag or bachelor party without carrying the whole workload
For whoever organizes a bachelor or bachelorette party – a stag do or hen do in British English – or a joint celebration: first wishes, budget and logistics, then a photo plan that still works when the group splits up.
The short answer
Agree on the guest of honor's wishes, a budget everyone can manage and a small set of responsibilities. Share the schedule and a backup plan before the day. For photos, give the group one album link or QR code: everyone can contribute in their browser, even if the group splits up, and the organizer doesn't have to collect chat attachments afterwards.
Checklist
Before: wishes, budget, roles
The most important decisions happen before anything is booked – and before the photo plan is set.
- Ask someone close to the guest of honor what they'd enjoy and what should definitely not happen.
- Skip mandatory dares, pressure to drink and gender clichés – a quiet day or a mixed group counts just as much.
- Offer two or three dates and plan ideas instead of an endless vote in the group chat.
- Set the budget together before anything is booked, and make it easy to skip individual activities without having to explain.
- Give each task one owner plus a backup: activities, travel, accommodation, money and photos.
- Think about getting around, dietary needs and buffer time, agree on meeting points and have a plan B for weather or cancellations.
- Create a separate album for the party, apart from the wedding, enter the date and check the expiry date it shows.
- Post the link in the group chat beforehand, print the QR card for anyone joining later and do a test upload.
On the day: photos, challenges, consideration
On the day, what matters is that the guest of honor has fun, nobody is overwhelmed and the photos still end up in one place.
- Set the pace and breaks around the guest of honor, not the schedule.
- If the group splits up, everyone still uploads to the same album – whatever stop they're at.
- Hand out five to eight optional photo challenges, such as a group shot, a place with a story, a favorite detail, a quiet moment or a message to the guest of honor (photo challenges from Spotlight).
- Ask before you upload or share a photo, and leave out sensitive shots – uploaded photos are visible right away to everyone with access.
- Uploading needs a connection: in a dead zone, keep the photos on your phone and upload them later.
- Whoever manages the album hides anything unsuitable as soon as they spot it – there's no review before a photo appears.
Afterwards: collect, save, hand over
After the party, it's about settling up, the last photos and a keepsake for the guest of honor.
- Settle the costs promptly and transparently.
- Send one friendly reminder in the group chat so the photos from quieter phones arrive too.
- Go through the photos and hide anything that doesn't belong in the group.
- Create a short recap with music from selected photos, check the preview, then share the finished video.
- Save the photos well before the expiry date (full download from Spotlight) and give the guest of honor the gallery link or the files – the album itself stays with the account that created it.
What EventDrop handles – and what it doesn't
What EventDrop handles
- One shared album per party crew, reachable by link or QR code.
- Uploading from your own phone in the browser, with no app and no account for guests.
- Videos up to 100 MB per file, a PIN as an extra barrier and photo challenges (each from Spotlight).
- Location data is stripped from JPEG, PNG, WebP and HEIC photos on upload (GIFs and videos stay unchanged).
- Hiding individual photos, and a recap you create yourself from selected photos.
What EventDrop doesn't handle
- No scheduling polls, shared group fund or booking of activities – you'll need other tools for those.
- No offline guarantee: nothing uploads without a connection.
- No review before a photo becomes visible – hiding happens afterwards.
- No protection against screenshots or sharing; a PIN doesn't prevent that either.
- No gift vouchers and no transfer of the album to another account.
- No automatic merge with the wedding album – a party album is a separate event.
Frequently asked questions
Who should organize it – and who pays?
Usually the maid of honor, best man or close friends, ideally several people with clearly shared tasks. The group should agree openly on who pays for what before anything is booked. For the photos, one person creates the album with their own account; the rest of the group doesn't need one.
Can late arrivals still upload?
Yes. As long as the event is active, anyone with the link or QR code can upload – even that evening or days later.
Can we share videos?
Yes, from the Spotlight plan, up to 100 MB per file. The Demo plan supports photos only.
Does it work offline?
No. Uploading needs a connection, and there's no offline guarantee. In a dead zone, keep the photos on your phone and upload them later.
Who can see or hide pictures?
Anyone who has the link or QR code. With a PIN (from Spotlight), only people who know the PIN can upload and view it – though it can still be passed on. Photos are visible right away; whoever manages the album can hide individual ones.
Can we keep wedding and party photos separate?
Yes, and we recommend it: create a separate event for the wedding. That way the party photos stay with the group, and wedding guests only see what's meant for them.
Can we give the album as a gift?
Share the gallery link, a recap you created or the downloaded files (full download from Spotlight). The album itself can't be transferred to another account, so save the photos before the expiry date.
Is a hen or stag party the same as a Polterabend?
No. A hen, stag, bachelor or bachelorette party is usually organized by friends for the guest of honor. A Polterabend is a German custom where the couple themselves invite a wider circle before the wedding and old dishes get smashed for luck. Each works best with its own album.
Set up the group's photo album
One link and one QR code for the whole crew – everyone uploads from their own phone, no app needed.
Set up album